Inserting table of contents in word mac

When you are modifying a Table Style, you need to make sure you've selected ""Header row" from the "Apply formatting to" dropdown. This is not required when you are placing the "repeat header" setting into a single table.

Section Heading Styles

So far, so good, we'll see if this gives me any more trouble moving forward. Thanks again for fielding my question! The problem with answering so many of these questions is that it is often so difficult to duplicate. But NOW, the solution makes me see the problem more clearly! The initial list goes in fine, but I can't indent any lower bullets. For example, I can do this: 1. But I can't do this: 1. I tried to indent the list, but the comment format didn't take it. I mean that I can't do this, pretending the underscores aren't there: 1.

Type a, but, instead of clicking enter, right-click and select "Increase Indent". The text inside and outside of tables in my document has the same font and same size 11 when in editing mode - but in reading mode in Word the text in the table turns out to be smaller than the text outside of the tables, and the table itself is also smaller than in editing mode - why?

Table of Contents Automatically in Word Mac 2011

I want the text size inside and outside of the table to be the same. At one point they were in my doc, but at some time it has changed How can i stop or remove it? I am trying to align in the same row of a column in Word both flush left and flush right the text and I can t manage to do that using the tab command. Is there a way to disable the "Insert Control? Every time I try to edit text above or below a table and add an extra column. The ratio of accidental clicks to intentional ones is at least Is there a maximum amount of data in a cell that is visible to the reader when viewing an electronic version of the table?

The data is in the cell, but it is only visible in part when I view the table on my computer screen. I selected autofit content when I created the table. Hello, We use tables quite a bit. We like our "paragraph" spacing to be 6 before and 6 after. It keeps everything uncluttered.

We have the spacing set at 6 for all of our tables. However, when we go to paste the information from Excel into the table, it reverts the spacing back to zero. This occurs even using paste text only and keep the current format. Anyway to get the same result or fix this issue? Format a paragraph in the style you want, and select it including the paragraph mark. Apply the style to the cells.

Then when you paste text only, Word should apply the Style you created.

Accessibility at Penn State | Microsoft Word Tips

If it doesn't, you can quickly apply it. From what I can visualize: text in a cell wraps and pushes everything else down which throws off the design. Go to Table Properties. Make sure the "Fit Text" check box is selected in the Cell options. Hi there, I'm still using word and am looking to flip the pages so that the current last page of my document will be the top page and the current first page will be the last page What you are looking for are decreasing page numbers.

There is a solution though it's a bit complicated. Follow the instructions here. I am in the process of "cleaning up" numerous forms created by numerous inexperienced users over many years on our county school web site. As a rule, I create all my forms with tables and use table borders to create the "fill in the blank" parts. In some of the tables, I can turn off the top border for each individual cell below and that works But, often, this turns off the bottom as well and I cannot get a bottom border on a single cell without leaving the top on across the entire row below.

I have the exact same thing happening and it was driving me crazy! I figured out that I can bypass turning on the bottom border of the cell and instead use the border painter - it will paint just the bottom of the individual cell without turning on the top border of the row beneath. Why - why - why do my stupid tables hug the top of my page overlapping even headers? Why would anyone, ever want a table to lie on top of a header?


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I have a margin set, and I have the wrap text set to none on the table. Still I fight this thing. I try to move it down, it hops back up. Why can I just move a table to where I want it to be? And why is the only tool to move a table up in one corner and you have to be a mouse whisperer to find the secret tiny spot to made the four-way arrow to appear.

Moving a table is like moving a piano And who do I have to kill to get a page to be deleted? If anyone - anyone that programs for MS Word sat down and worked a program that is user friendly, and could steal some, even a few, of the intuitive, wysiwyg operations - I would throw a party. I'm having difficulty getting Header Rows to repeat on second page of a table which breaks across two pages. I did try this and it shows the header rows highlighted but does not come up on the second page as 'header rows'.

I did a Google search try searching with a keyword like "[Solved] get header rows to repeat on second page of a table". Maybe, this similar solution could work for you as well.

Create a table of contents

I received a document that has numerous formatting issues with tables. I have no idea where to begin. The table parts are on separate pages, and when I try to move a table is creates a blank page in between. I need serious help now. Willing to pay. I think the cause could be unwanted page breaks. I hunted around and found it. What I didn't get was that this was simply an auto text capability, but it is sweet!

I was able to insert a nicely formatted table without text in the cells. Re-use tables - very excited to see this, but I can't find where to do this in the new Mac version. Do you know whether it is available? Hi Barbara, I use the Windows version. The Quick Parts feature isn't there in the Mac version. But the older AutoText feature is and can be used similarly. Here's a Microsoft Support link:. Rob Nightingale. Top Deals. A typical situation is one where you want to include text in the TOC that does not actually appear anywhere in the document itself or that is somewhat different from what appears in the document.

For example, a client of mine had compiled an anthology of travel columns that he hoped to publish as a book. As a marketing strategy, he wanted the TOC to include not only the title of each article but also a brief blurb about each to give readers an idea of what to expect see Figure 4. He did not, however, want these blurbs to appear in the articles themselves. Figure 4. TOC with descriptive blurbs. Figure 5. TC field in the document. Figure 6 shows these examples.

Word and earlier: On the Insert menu, select Field In the Insert Field dialog, select TC and enter the desired text. Figure 7. Mark Table of Contents Entry dialog. Note that each TC field can have a switch that indicates which TOC level it represents the default is 1. In the example in Figures 4 and 5, the blurbs were at Level 3. But what if you want your document headings divvied up by location rather than level? That is, suppose you want a TOC for each chapter in addition to one for the entire book? The general principle here is that you have to have some way to tell Word what part of the document you want each TOC to cover.

To do that, you select the text you want included in the TOC an entire chapter, for example and insert a bookmark. Word and earlier: On the Insert menu, click Bookmark and type in a name for your bookmark. Word and above: On the Insert tab, in the Links group, click Bookmark and type in a name for your bookmark.

After you have created the bookmark, you insert a TOC field at the desired place at the beginning of the chapter, say.

Helpful Hint: Give some thought to this. After you have inserted the TOC which at this point will contain many more entries than you want , you will have to edit it by hand. If you have not changed any of the default options except the levels as described above, the field you have inserted will look like this:. Some settings can be changed in the basic TOC dialog. These include whether or not to include page numbers, what kind of leader if any to use with the page numbers, how many levels to include, and in Word and above whether or not to hyperlink each entire entry as opposed to just the page numbers.


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  • You can also choose among a variety of preset formats, as shown in Figure 8. Figure 8. The Table of Contents tab of the Index and Tables dialog showing available formats. By default, the TOC styles are very bland. They are based on the Normal style, which means that, unless you have modified Normal, this is what you'll get:. Word and above: All entries will be point Calibri with 1.

    Finally, when you generate the TOC, Word dynamically adds a right tab stop at or close to the right margin. This tab stop does not adjust automatically; if you change the margins, you will have to manually change the tab stop in all the TOC styles, so it is advisable to change margins if you plan to before inserting the TOC think about this especially if you plan to have the TOC in more than one column: create the columns before you insert the TOC.

    You do this by modifying the TOC styles. Modifying TOC styles Indents and tab stops Effect of direct formatting Omitting page numbers Adding numbering to unnumbered headings Adding chapter numbering Modifying TOC styles All versions of Word make it dangerously easy to modify TOC styles intentionally or accidentally by automatic updating, and recent versions of Word and above make it unreasonably difficult to modify them any other way.

    This means that if you make a change in the formatting of one TOC entry, this change will be applied to the style itself and propagated to all other entries in that style. This works for changes you apply using keyboard shortcuts, toolbar buttons, the ruler, and formatting dialogs such as the Font , Paragraph , Tabs , and Bullets and Numbering dialogs , though it seems to work more reliably for paragraph formatting than for font formatting.

    There are, however, situations where you may want to be able to access the Modify Style dialog to make changes directly. This is especially important if you are applying outline numbering. Succeeding versions have made access to the Modify Style dialog successively more difficult, with some easing in more recent versions.

    Here's the rundown:. Word and earlier: On the Format menu, select Style. In the Style dialog, click Modify Word and On the Format menu, select Styles and Formatting , which opens the task pane of the same name. Select the desired TOC style and click Modify You can select one of these and click Modify… to open the Modify Style dialog. For one thing, the dialog will not display any tab stops! Presumably this is because the right-aligned tab stop for the page number is set dynamically based on your margin width, but even after the TOC has been inserted and the tab stop has been set, it doesn't show up in the Tabs dialog when it is accessed through Modify Style.

    You might try to access the Tabs dialog indirectly by double-clicking on the tab stop, for example. This will display the tab stop setting, but if you change the leader and click OK , you will find that the change is applied only to the single entry at the insertion point. If you then update the style, the change will be applied to the rest of the entries at that level, but when you update the TOC, it will be applied to all the entries.

    Other approaches can result in the tab stop being entirely removed from other levels. There seem to be myriad ways to get this wrong! The only method I have found that works is to change the tab stop first—but not through the Tabs dialog. Instead, drag the tab stop marker to the left a little.

    Working with a Table of Contents in Word: The Only Guide You Need

    You will see this change immediately propagated to the rest of the entries at that level as the style automatically updates. Double-click on the tab stop to open the Tabs dialog and remove the leader. Then drag the tab stop back where it belongs. While this will appear to have worked, as soon as you update the TOC, you'll see that the leader has also been removed from the entries at other levels.

    Again, the only apparent way to fix this is to repeat the process drag the tab stop, restore the leader, drag the tab stop back for each TOC level. This is so much trouble that you may well conclude that you can be satisfied to either have leaders for all levels or to omit page numbers for a single level as described below. One of the most common ways of modifying TOC styles is by adding indents. If your entries are long enough to wrap to a second line especially if they are numbered , you may want to add a hanging indent to the TOC style. For entries that wrap to a second line, it is even more important to add a right indent to keep the entry from overrunning the page numbers.

    The ruler in Figure 9 below shows that a right indent has been added to the TOC style to make entries wrap well short of the page number column. Figure 9. TOC entries with right indent. If most of your TOC entries are fairly long, or if the text line is fairly short, so that there is not much distance between the end of the entry and the page number, you may want to omit the period leaders for a cleaner look.

    If you do need to use leaders, the TOC will present a much more attractive appearance if the leaders all end in the same place , somewhat short of the longest page number see Figure Figure TOC with truncated leaders. Unfortunately, Word does not offer any easy way to do this, but there are two possible approaches:. Then modify the TOC styles to add an additional tab stop, with a period leader, to the left of the page numbers. Remove the leader from the tab stop at the right margin the one where the page numbers are. You will have to add an additional tab character to the end of each TOC entry to make this work.

    This is pretty labor-intensive and somewhat risky since the TOC can no longer be updated. Another approach that is perhaps equally unsatisfactory relies on adding the tab characters to the headings themselves. Using this approach, you change the formatting of the TOC style to add a tab stop as in 1 , but the success of the method depends on your being able to add a tab character to the end of each heading, which will work only for left-aligned not centered headings.

    The smaller the number, the shorter the distance.

    Insert a table of contents into a word-processing document, format the text, and add leader lines

    In a word-processing document with a table of contents inserted in the document, the paragraph styles you select in the table of contents view are automatically shown in the inserted TOC. If you later want your tables of contents to match, you must do it manually. Create a table of contents You can choose which paragraph styles to include in the table of contents and change the indentation.

    To change the TOC entries, click Edit at the top of the sidebar, then do any of the following: Change which paragraph styles are enabled: Select the checkbox next to the paragraph styles you want to include. Insert a table of contents into a word-processing document, format the text, and add leader lines In a word-processing document, you can add a table of contents for the whole document, or for each section or part of the document.

    Click Edit at the top of the sidebar, then select the paragraph styles you want to include. Customize the paragraph styles in an inserted table of contents In a word-processing document with a table of contents inserted in the document, the paragraph styles you select in the table of contents view are automatically shown in the inserted TOC.

    Click the table of contents in the document to select it. Click the Customize Styles button.